Proper planning is an integral part of our lives, whether it’s repairing an apartment, organizing a birthday party or working together on a project with colleagues. To successfully accomplish any of these tasks, you always need to have a clear structure of the work process. And task managers or Task Management Tools can help you with that.
Here’s what Task Management Tools are, how not to get lost in tasks, not to forget important things, and how to work with them.
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Types and Examples of Task Management Tools
Task management services have long migrated into the digital world and are actively used not only by online companies, like Bet20 or Zoom, but also by ordinary users who want to wisely plan their time and organize their workflow. If you, too, want to try to get a quality product ready in time, you can test out a platform like this. Here are the most popular platforms.
Kaiten
Kaiten is a tool for managing business and department tasks in one place. Kaiten can be installed in a private cloud or on a company’s own server for maximum data security.
These are the key features of this tool:
- You can see several boards on one screen. This way you see the whole situation – you don’t have to switch between boards, you can collect all the boards you need on your screen. For one thing, it saves time. A few minutes each day add up to hours and days that can be spent on more important things. Second, it improves the manager’s control over his subordinates; he sees the whole situation.
- It’s easy to create links between cards. It would seem that creating links between tasks is a basic function of any task management tool, but in fact there are no links in Trello, while in Jira, there is a strict hierarchy of types that defines how tasks can be linked and it is not flexible. In Kaiten, you can link any card to each other and the hierarchy level is not limited. You can visualize multi-level processes in this way.
- Any number of rows and columns in a board. Kaiten has no limitations on the number of columns and tracks on your board. You will be able to visualize any workflow reliably.
Trello
This user-friendly tool lets you create an infinite number of personalized boards, cards, and lists. The app’s interface is simple and intuitive, and registration and basic settings are mastered in literally an hour. Using this task manager, you can assign tasks, set deadlines, and include descriptions to each task using special cards.
You can also work together with colleagues (in the free version on 10 boards). If their number of tasks grows, you will have to switch to the paid version of the program.
Todoist
Todoist is a helpful task manager for managing project tasks. Todoist allows teams or an individual employee to structure a work day or plan future activities into a task list. Created task lists can be tracked and tagged in the browser, desktop client and mobile devices.
The main element in Todoist is tasks. Tasks contain a title, description, deadline and tags. You can add a created task to your plan for the day or send it to the Inbox, where unassigned tasks are stored. Todoist has an “Upcoming” tab for planning future actions. Thanks to it, users can schedule tasks for certain days. Routine, repetitive tasks can be duplicated and distributed by days of the week.
Teamwork in Todoist is like working on a project. Team members can discuss tasks together, delegate new tasks, prioritize them, and project managers have the ability to set a daily plan for an employee. To view completed actions on a project, team members can view the activity of the project as a whole or an individual employee, which tasks they have completed, and which tasks they have in the works. This is data from the Startpack site. Teams can view the project in the form of boards, which allows them to see the project in section and plan future actions.
Asana
Asana has many features for task management that are inherent to standard to-do applications and calendars, rather than the usual kanban boards.
Teamly
Teamly is created with the purpose of enhancing how teams operate – their efficiency, teamwork, and overall productivity. It comes packed with a range of features, all directed towards improving the way teams interact and work together harmoniously. Let’s look more closely at Teamly’s benefits and features:
- Goal Mapping and Celebrating Milestones: With Teamly, you may not only map out your goals but also keep track of your professional successes. This tool assists teams in staying on track and well-organized, ultimately resulting in increased productivity.
- Seamless Team Interaction and Collaborative Activities: Teamly’s easy-to-use feature for streamlining team interaction and promoting collaboration is one of its prominent benefits. They provide team members with virtual places for chats and in-person talks, thus facilitating their easy interaction and collaboration. This feature increases collaboration, fosters better teamwork, and ultimately results in better projects overall.
- Tools for Task Management: Teamly includes tools that have been specifically designed for managing tasks in an efficient manner. Hence teams can enable job delegation, deadline setting, and progress tracking, all of which function in sync to guarantee the timely completion of projects.
- Keep a careful Eye on Time Management: Teamly has a function that allows you to track the passage of time, allowing you to keep a careful eye on the time allotted to various activities and projects. This helps teams to manage their time well, spot areas for improvement, and streamline workflow.
- Supporting Remote Project Management: Teamly was specifically designed to meet the requirements of remote project management. It includes features that are essential for managing projects even when working remotely, such as real-time employee conversations, processes, video recordings of screen activity, and the capability to track employee time.
In conclusion, Teamly is to be a web-based platform that is developed to enhance team productivity, collaboration, and project management. Its strong emphasis on defining goals, celebrating accomplishments, encouraging team communication, task management, and rigorous time tracking presents it as a significant asset for firms who are eager to improve work efficiency. Thereby, improving the results of their projects.
Here are just a few features of this tool:
- Tasks for each performer, which is convenient for holding individual meetings with specific employees.
- Tasks for projects in the breakdown by groups of projects, which is convenient because all projects, as a rule, are divided into areas, e.g. Finance, Marketing, Business Processes, where the same people work.
- The ability to have a list view of tasks. The program offers users a convenient view of each task and full ability to enter information for their subsequent execution by the executor with subsequent monitoring by the manager.
- A single Facebook-like Inbox feed where you can see everything that has happened on tasks, where you can see everything that has changed recently.